Minutes of PC Meeting 16th May 2019

held in Stert House on 16th May 2019

Present:

  • Clive Boyes (CB),  Chairman
  • Alick Edwards (AE), Dty Chairman
  • Lucy Barker (LB),  Councillor/Treasurer 
  • Ann Harris (AH),  Councillor 
  • William Howkins (WH),  Councillor/Clerk
  1. Apologies for absence  

Chris Lawrence (CL) sent his apologies.

  1. Declaration of Interest  

There were no declarations of interest.

  1. Minutes of previous meeting

The minutes of the previous meeting held on 4th March 2019 were approved (proposed by LB and seconded by AE) and signed by the Chairman.

  1. Treasurer’s Report

LB reported that she had received the precept in the sum of £1700. There had been one payment to WH in the amount of £51.00 for the cost of the website. The balance now stood at £3516.71, and verified by WH in the passbook. 

4.1 The accounts for FY 2018/19 were now ready to be sent to our internal auditor, Mr. Neville Burrell. We were no longer required to send our accounts to an external auditor, but a certificate of exemption certifying that our annual income was less than £25,000 needed to be signed by CB. This he did.

4.2 LB tabled a governance statement which CB read out loud. Each paragraph was agreed and ticked off. This document was then signed by CB and WH.

4.3 LB tabled a statement of assets . The major item was the telephone box set at a value of  £3000, the sum for which it has been insured. The total value of assets stands at £5203.90. The statement was signed by CB and WH.

4,4 LB circulated a spreadsheet showing the accounts for the past year, and comparing these with the previous year. Comparing the two years, income was slightly down due to fewer donations for use of the marquee and expenditure was considerably up due to the one off payment for renovation of the telephone box. The balance at year’s end stood at £1867.71. The accounting statement was signed by CB.

4.5 LB reported that she had been quoted £240.25 by Community First to renew the PC’s insurance coverage. This was slightly up on £236.25 for last year. The new premium covers the salt spreader and £3000 for the phone box but excludes the marquees. All risks cover for the newer marquee at a value of £450 would amount to £15.74. It was agreed not to include this cover. LB was therefore instructed to renew the insurance in the sum of £240.25 (proposed by WH and seconded by AH).

  1. Neighbourhood Watch

WH said there was nothing to report.. 

  1. Claironailes: update

The PC noted that the doors and windows on the storage building had been changed from the layout shown on the plans. WH had called the planning officer at WC to ask whether new plans had been approved and was informed that this was not the case. He was informed that any objections from residents concerning the non-conformance should be directed to enforcement@wiltshire.gov.ik. However, the PC felt that as the building was built sympathetically to the surroundings, it would not take further action. 

  1. Speed limit on A342

WH informed the meeting that he had received a copy of the minutes of the recent CATG (Devizes Community Area Transport Group) meeting in which the speed limit survey on A342 between the entrance to Stert and Clock Inn had been shown as No. 2 on the list of surveys being implemented. The consultants, WS Atkins, had been engaged to carry out the assessment and were due to report their findings at the June CATG meeting.

  1. Tinkfield Recycling Centre.

There was no new news to report concerning the works at Tinkfield. Work on the bund had not progressed this year with the section next to the main road yet to reach full height. 

  1.   Railway Station at Lydeway

There was no further news to report concerning the proposed Lydeway Station. CL had agreed to attend a meeting of WC’s Spacial Planning Team on 4th June to be briefed on developments under WC’s Core Strategy and would raise the subject then.

  1. Replacement of water main on A342

AE had had a meeting with David Tennant of Wessex Water about its plans to replace the water main between the Fox and Hounds and the railway bridge by Clock Inn. Most of the new main would be laid in the fields north of the main road, but there were three sections where it would be laid in the roadway: from the Fox & Hounds to Tinkfield, from the Monument to just past the cottages, and from the village entrance to the railway bridge. The work will require in single lane traffic control in these sections for the duration of the work which is due to begin in July. CB said he will arrange a meeting with Mr. Tennant to be briefed on the work schedule.

  1. Village events for 2019

As previously noted Maggie Faultless has kindly agreed to return with her Music for Awhile ensemble to St James’s Church on 28th September. 

The date for the Christmas party was set on Friday 20th December.

  1. AOB

The PC wished to thank to the Edwardses for their hosting of this year’s car boot sale. The site was immaculate as always.

  1. Next Meeting

The next PC meeting and the Annual  Parish Meeting will be held in Stert House on Monday 15th July 2019, at 6.30 pm.

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