Category Archives: Parish Council

MINUTES OF MEETING OF STERT PARISH COUNCIL  

held in St. James’ Church on 20th March 2023  

Present:    

• Chris Lawrence (CL), Chairman
• Alick Edwards (AE), Vice Chairman
• Ann Harris (AH), Councillor
• Lewis Cowen (LC), Councillor
• Lucy Barker (LB),  Councillor/Treasurer 
• William Howkins (WH), Councillor/Clerk

There were also several members of the public.

1. Apologies for absence

There were no apologies.

2. Declarations of interest

There were no declarations of interest.

3. Planning application PL/2023/01303

The meeting was called by the Chairman to discuss the application to Wiltshire Council by Mr. & Mrs. Elderfield for the construction of a large barn to accommodate up to 150 cattle on the land opposite to the entrance to Saddleback Farm. The Chairman had circulated a draft text of the objection to PC members prior to the meeting and he now sought the PC’s approval for submitting it to WC. There was little discussion before the text was unanimously approved by the PC and WH was asked to post it on WC’s website.

The Chairman also sought the PC’s agreement to request Councillor Philip Whitehead to “call in” the application should WC’s Planning Committee approve the application. This proposal was also unanimously agreed by the PC.

4. AOB

LB raised several finance matters. She reminded the PC that the audit was due at the end of June following the annual meeting of the PC scheduled for.the end of May.

Since the last meeting, she recorded the expenditure of £20 to Stert PCC for use of the church for the last meeting as well as a further £20 for this meeting. She had also paid out £191.76 for the purchase of Prosecco wine for the Coronation party. She requested approval to give a donation of £40 to the Clock Inn Park as a contribution to their Coronation Party. This was unanimously agreed.

She also sought approval of £44 to buy an A5 sized brass plaque for the apple tree planted in recognition of the past chairman’s long service. This was also unanimously agreed.

5. Next meeting

The next meeting is scheduled for 22nd May 2023.

MINUTES OF MEETING OF STERT PARISH COUNCIL  

held in St. James’ Church on 5th December 2022  

Present:    

Chris Lawrence (CL) Chairman

Alick Edwards (AE) Vice Chairman

Ann Harris (AH) Councillor

Lewis Cowen (LC) Councillor

Lucy Barker (LB)  Councillor/Treasurer 

William Howkins (WH) Councillor/Clerk

Also present were several members of the public.

1. Apologies for absence

There were no apologies.

2. Declarations of interest

There were no declarations of interest.

3. Minutes of previous meeting

The minutes of the two previous meetings of the PC were agreed, proposed by AH and seconded by LC, and signed by the Chairman.

4. Treasurer’s Report

LB reported that since the meeting on 22nd August, there had been the following payments; £120 to LC for the balance the PC agreed to pay for the hire of the musician at the Jubilee party, £400 to AE for village maintenance, and £40 to Stert PCC for use of the church for the previous PC meetings. 

The PC’s balance currently stands at £4,298.49, confirmed by WH on the printed statement.

LB raised the question of the budget for the Christmas party. She proposed a budget of £150 and this was agreed.

LB also sought approval for the purchase of a tree to acknowledge the service of Clive Boyes to the village on his retirement as Chairman of the PC. He wished for an apple tree to be planted for future residents of the village to enjoy. LB had done some research and estimated the cost would be about £50, and sought agreement to spend this amount. 

The speed limit signage had at last been put up and LB requested approval to pay WC the £500 previously approved when it requested payment. This was agreed.

5. Precept

LB presented a spreadsheet showing the receipts and payments made during the past year 2021/22, and the budget for the current year 2022/23. It also showed a proposed budget for the coming year 2023/24 totalling £1685. She therefore proposed that the precept be kept at £1800, which is far lower than Urchfont or Etchilhampton. It was unanimously agreed to keep the precept as LB proposed.

6. Planning application PL/2022/07031 Saddlepack Farm

CL explained why he was opposed to the application. He said that he did not blame the applicants for pursuing their various planning applications but rather he blamed Wiltshire Council for not following the guidelines set out in its core strategy regarding protection of the landscape, it being classified as prime woodland/hedgerows, and for not following up on enforcement of the conditions set for the approval of the applications. Regarding the present application, his objection was that the proposed stables building was much larger than the previously approved building and was not justified just for personal use, as stated in the application. CL said he would circulate to the PC a draft comment to be submitted to WC. He then invited the applicants to respond to his statement. Mrs. Elderfield explained that they had always planned to keep 6 horses, but had previously thought that two could be kept outside. However, the ground had proved too wet for this, so they now needed stabling for all six horses. Mr. Elderfield also disagreed that the proposed revised building was significantly higher than the one previously approved by WC.

WH said he was opposed to the application on the basis of its size and LC stated that although he was aware that many people in the village opposed the application, he could see no reason not to support it.

CL, having asked if there were any further comments, called for a vote on whether the PC supported the application. The vote was two to one objecting to the application with two abstentions.

7. Previous chairman

CL had discussed with Clive Boyes the planting of a.tree in acknowledgement of his service to the village as chairman of the PC. It was agreed that a suitable place for the tree was on the bank of the lane next to the bench just before Manor Cottage.  LB offered to purchase the tree and CL said he would draft a text for a plaque to be attached to the tree. 

8. Tree work

Should the PC be involved in applications for tree work in the village? This was discussed and it was agreed that the PC should retain its right to object to trees being felled in the village preservation area, but would routinely leave applications to be decided by WC’s tree officer. Tree work applications would be circulated to the PC by the Clerk and commented on by email.

9. Stert party

The party is set for 7 pm on13th December. LC reported that he would set up a marquee for the party but if the weather turned inclement he would hold the party in doors where there was room for 40 to 50 people. All the arrangements were under control.

10. Devizes Gateway Station

WH had not been able to get an update from Catherine Symington so there was nothing new to report.

11. AOB

11.1 Flood damage to the footbridge at the end of the village had been reported but this had since been fixed by the Greenberg’s gardener.

11.2 WH reported that Ian Roberts had offered to run a Facebook page for the village where resident could post notices of relevance to the village. The PC welcomed this initiative providing that he would set it up and run it.

12. Next meeting

The next meeting was scheduled for February 6th, 13th or 20th, to be confirmed at a future date.

MINUTES OF SPECIAL MEETING OF STERT PARISH COUNCIL  

held in St. James’ Church on 16th October 2022  

Present:    

Chris Lawrence (CL) Chairman

Alick Edwards (AE) Vice Chairman

Ann Harris (AH) Councillor

Lewis Cowen (LC) Councillor

Lucy Barker (LB)  Councillor/Treasurer 

William Howkins (WH) Councillor/Clerk

1. Attendance

All the PC members attended the meeting. The meeting was also attended by Mr. and Mrs Elderfield and several other members of the public.

2. Chairman’s remarks

CL explained that he had called the meeting to discuss only the planning application (PL/2022/07031) for a new stables building to replace the one previously approved at Saddleback Farm. He had prepared a draft statement giving the reasons for complaint about this new application on which he sought the PC’s approval prior to submitting it to WC. Before reading out the statement, he invited the Elderfields to make any comments in support of the application but they declined to do so.

The following statement was read out by CL.

Stert Parish Council objection  to application PL/2022/07031

1. The proposed new stables are contrary the Wiltshire Council’s Core Policy 51 in regard to the preservation of the landscape in that it is too large and poorly sited. There is an existing approved application for a stable block at 4.75m high. This application is for a much larger stable block at 6.075m high. By volume the proposed stables are an estimated 65% larger and the application is for 6 stalls rather than the 4 currently approved.  The proposed stable block has also been re-sited in that it is no longer screened from the village by a hedgerow. It is in a more prominent position closer to the village. The size and positioning of the stables compromises Core 51 (vi) ‘Important views and visual amenity.’
2. Wiltshire Council in February 22 adopted  the ‘Climate Strategy and Green & Blue Infrastructure Strategy and Wiltshire’s Natural Environment Plan’. As quoted on the Wiltshire.gov website, Cllr Nick Botterill, Cabinet Member for Climate Change, said: ‘These two strategies show just how seriously we are taking the climate emergency and the need to safeguard Wiltshire’s countryside and support nature’s recovery. We know that we have much more to do, but these strategies will help to guide us as we ensure that environmental considerations and carbon reduction are at the core of everything we do. But we can’t do this alone, and I’d urge our town, parishes and communities to get involved and make changes that will help us to reduce carbon emissions across Wiltshire as we aim to make the county carbon neutral’. (Our italics)

The proposed Saddlepack stables are in the middle of a classic Green and Blue natural landscape, containing within it Worton stream, ponds, hedgerows and a small wood.

In line with the above policy, we would hope that Wiltshire Council would seek to reduce the deleterious impact on this environment and not increase it by approving substantially larger stables.

3. There is representation from Stert residents that significant work has started on the proposed site in advance of planning permission, despite claims to the contrary in the application. The application states that no trees or hedgerows will need to be removed. This is because it is believed that they have already been removed by the applicants. As this contention is supplied by Stert residents, we would hope the Wiltshire planning department will verify this for themselves.

In view of the fact that these stables are for private use and that no livelihoods would be threatened and in light of the above, Stert Parish Council objects to this application.

4. Discussion by the PC

This draft objection was discussed by the PC. LC held the view that the landscape could not be expected to remain the same indefinitely and that barns and stables were commonly seen in the Wiltshire landscape. He could therefore find no objection to the proposed building. WH asked the Elderfields why the proposed stables needed to be so high and the building so large. Mr Elderfield explained that the height and size was needed for the storage of hay and straw. WH said his objection was against the size and the building rather than its proposed siting which he thought would be screened from the village by the trees. CL said he would amend the text of the draft complaint to remove the siting as an issue.

There being no further comments from the PC, CL called for a vote to authorise sending the complaint in to WC. The result of the vote was that the majority (2 for, 1 against, 2 abstentions) was for the amended draft to be sent to WC on behalf of Stert PC.  

MINUTES OF MEETING OF STERT PARISH COUNCIL  

held in St. James’ Church on 22nd August 2022  

Present:    

Chris Lawrence (CL) Chairman

Ann Harris (AH) Councillor

Lewis Cowen (LC) Councillor

Lucy Barker (LB)  Councillor/Treasurer 

William Howkins (WH) Councillor/Clerk

1. Apologies for absence

Alick Edwards sent his apologies.

2. Declarations of interest

There were no declarations of interest.

3. Minutes of previous meeting

The minutes of the previous meeting of the PC were agreed, proposed by LC and seconded by AH, and signed by the Chairman.

4. Treasurer’s Report

LB reported that the consultation period for members of the public to examine the PC accounts had expired. This means that the accounts for 2021/22 are now finalised.

The PC’s balance currently stands at £4,858.49, confirmed by WH on the printed statement.

Since the last meeting on May 23rd, receipts totalled £130 for various uses of the marquee, tables and chairs and £2.34 in interest.

Expenses included £236.41 to renew the PC insurance (inline with our budget) and £20 for the use of the church for the May PC meeting. The Stert Jubilee party expenditure came to a total of £481.85, the breakdown being: £100 to the Clock Inn Park as a contribution to their Jubilee party, £261.85 for alcohol and barbecue and £120 to LC to pay for the excellent musician. However this figure only represents half the cost of the musician, since LC had funded the balance. LB thought this was wrong as the musician contributed hugely to everyone’s enjoyment. She therefore asked for authority to pay LC the remaining £120 which was unanimously agreed. This would bring the total party cost to £601.85 which is over budget, but the PC accounts are in a healthy state and have received more than expected for use of the PC’s marquee etc.

LB said she had given the usual gift of 6 bottles of wine costing £59.94 to our auditor, Neville Burrell, in lieu of his fee. She asked for authority to pay Alick Edwards £400 being the annual reimbursement for his time and resources in maintaining the village verges etc. She also asked for authority to continue paying Stert PCC for the use of the church for these meetings. Both these requests were agreed.

5. New banking arrangements

As LB explained at our previous meeting, Nationwide had advised they were closing all Parish Council accounts and Stert PC would have to find a new bank by July 30th 2022. Therefore on July 8th 2022, the PC’s account was closed and the money transferred to Lloyds Bank. This happened more smoothly than LB dared hope. She now holds a cheque book, cheques requiring 2 signatures (as agreed at our May meeting).

LB also holds a visa debit card and will also be able to do internet banking, once the extra paperwork has been completed.  She noted that she would be able to use either of these on her sole authority.

6. Previous chairman

CL proposed that the PC should show its appreciation to Clive Boyes for his 16 years of service as chairman of Stert PC by planting a tree in his honour. It was agreed that this was a good idea and it was suggested that the tree could be planted in the field adjacent to the entrance to the village (subject to Alick Edward’s agreement) or in the field belonging to Stert House in the vicinity of the tree already there. CL said he would talk to Clive about what kind of tree and where he would like it planted.  

7. Speed limit

WH said there was nothing further to report.

8. Footpaths

WH had received a mail from Peter Newell of Urchfont PC about a sign that had been put up by Fullaway Farm indicating incorrectly that the footpath (Ster5) down to Ruddelbats Hanging is a “permissive footpath” rather than a full designated footpath. CL said he would talk to Amber House to get the sign corrected. WH would inform Peter Newell accordingly.

9. Stert Jubilee Party

CL wished to express the PC’s thanks to LC and his team for the success of the Jubilee party which had been such a success and enjoyed by everyone. Special thanks should also go to Alex Cooper, and to LB and Philip Normington for hosting the party in their garden.

10. 10. Devizes Gateway

WH reported he had spoken to Catharine Symington, Devizes Development Partnership’s consultant. She informed that the Strategic Business Case Study had passed its first assessment by DfT/Network Rail with the conclusion that more study was needed into the operational feasibility such as timetabling, required infrastructure, etc. It has also concluded that the Devizes station development is also linked to development of Westbury Station. DfT has made additional funds available for the further studies which are scheduled to be concluded by March 2023 so that DfT can make a final decision whether to go ahead with the scheme by next summer. This is taken as very encouraging news as it appears that DfT has accepted that there is a valid business argument for the new station. 

11. 11. AOB

A Stert resident had made a complaint to WH about having to jump out of the way of a speeding driver while walking his dogs down the narrow lane through the village. His wife had had a similar experience with the same driver. While it was agreed that such complaints be made to the police, the PC would send a message to residents asking that consideration be shown to walkers and horse riders using the village lanes. 

12. 12.Next meeting

The next meeting was scheduled for 5th December.

MINUTES OF MEETING OF STERT PARISH COUNCIL  

held in St. James’ Church on 23rd May 2022

Present:    

Chris Lawrence (CL) Incoming Chairman

Clive Boyes (CB) Outgoing Chairman

Alick Edwards (AE) Vice Chairman

Ann Harris (AH) Councillor

Lewis Cowen (LC) Councillor

Lucy Barker (LB)  Councillor/Treasurer 

William Howkins (WH) Councillor/Clerk

1. Apologies for absence  

None.

2. Declaration of Interest 

There were no declarations of interest.

3. Election of Chairman and Vice Chairman

CB informed the meeting that, having served the PC for 16 years as Chairman, he felt it was time to step down and hand over to a new candidate. He had made his intention to step down at his 80th birthday the previous year, but had been persuaded to extend his tenure for another year by his fellow councillors.

As CL had indicated that he was willing to stand as the new chairman, LC proposed that he be elected and was seconded by AH. This motion was unanimously agreed by all PC councillors. AE had indicated that he was willing to stand as Vice Chairman for another year. His nomination was also proposed by LC and seconded by AH and unanimously agreed.

Before leaving the meeting, CB thanked all the PC councillors for their hard work and the support shown to him over the years. WH expressed the PC’s indebtedness to him for his hard work and wisdom in guiding the PC in its representation of the village residents.

4. Minutes of previous meeting

The Minutes of the PC meeting of 7th March 2022 were agreed (proposed by AE and seconded by LB), and signed by CL, the new Chairman.

5. Treasurer’s report

LB reported that since the last meeting there had been two payments, £40 to Stert PCC for use of the church for our PC meeting on 7th March. This was the final payment for FY 2021/22. For the current year, there had been a payment of £240 for the purchase of 15 Ikea chairs for village use. She reported that this year’s precept of £1800 had been received and that the account’s balance now stood at £5524.35. This was confirmed by WH in the passbook.

LB requested authority to pay £236.41 for the parish insurance, £60 for a gift to our auditor, Neville Burrell, for auditing the accounts and £20 per hour or part thereof for use of the church for this meeting. These expenses were unanimously agreed.

6. Review of budget for Jubilee party

AH had asked the PC if it could make a contribution to the party being arranged by the Clock Inn for its residents. It was agreed that £100 would be appropriate and LB was authorised to give AH the amount in cash. LB was authorised to increase the overall party budget from £350 to £450.

7. PC audit for 2021/22

LB reported that Neville Burrell had carried out the internal audit and had signed the internal audit report..

8. Certificate of Exemption from external audit 

As our annual expenditure was less than £25,000, no external audit is required. The certificate of exemption was therefore signed by LB and CL.

9. Governance Statement

CL read out the various items of compliance with governance regulations all of which were found to have been met. The form was signed by CL and WH.

10. Agree Accounts

LB handed out copies of the PC accounts for the year 2021/22.  The total receipts for the year had been £1688.90 and the total expenses £776.35, giving a surplus of £912.55. The balance at the end of March 2022 stood at £3964.35. Approval of the accounts was proposed by LC and seconded by CL and agreed unanimously. The accounting statements were therefore signed by CL and LB.

11. Change of bank

LB reported that Nationwide had given noticed that it would soon no longer be prepared to continue as the PC’s bank. She therefore suggested that the PC should change to Lloyds Bank since their branch in Devizes continued to offer personal service. It was agreed that the choice of bank and when to move the account was entirely at LB’s discretion. The new account would be provided with a cheque book for making payments and it was agreed that CL, WH, AE and LB should be designated signatories (LC was also included after the meeting).

12. Speed limit within Stert

Following the posting of notices by WC of a proposed 30 mph speed limit within the village, WH had expressed objection on behalf of the PC on the grounds that the limit should be set at 20 mph or not set at all. He was informed that the limit of 30 mph was a standard speed for built-up areas, and setting the limit at 20 mph would involve another traffic survey costing the village £5000. He had therefore withdrawn the objection.

13. Parish Steward

WH reported he had circulated an email from WC giving the dates scheduled for the Parish Steward to visit Stert. These were 21st June, 19th July, 16th August and 13th September. PC members were asked to photograph anything they would like the Steward to look at and forward it to WH.

14. Platinum Jubilee Celebrations

LC reported that he had received 50 replies to the invitation sent out to the village and had received plenty of offers of food. Katie Elderfield had offered to supply her home grown pork sausages for which LC thanked her for the generous offer. Miles Elderfield said he could lend his grill. 

15. AOB

15.1 AE reported that a dangerous hole had appeared at the northwest corner of the old railway bridge opposite the phone box in the village. This needed to be fenced off to prevent someone falling into it.

15.2 It was agreed that CL approach Sam Deacon to ask if she would be willing to serve again as a councillor. 

16. Date of next meeting

The next meeting was scheduled for Monday 22nd August 2022.