Minutes of Annual Meeting of Stert PC, 22nd May 2017

MINUTES OF ANNUAL MEETING OF STERT PARISH COUNCIL
held in Stert House on 22nd May 2017

Present:
Clive Boyes (CB), Chairman
Chris Lawrence (CL), Councillor
Sam Deacon (SD), Councillor
Lucy Barker (LB),  Councillor/Treasurer
William Howkins (WH), Councillor/Clerk

1.  Apologies for absence 
Alick Edwards sent his apologies.
2.  Declaration of Interest  
There were no declarations of interest.
3.  Election of Councillors.
The six members pf the outgoing Parish Council, having been nominated to serve for the coming 4 year term and being unopposed, took up office on 8th May 2017.
4.  Minutes of previous meeting
The Minutes of the previous PC meeting held on 26th April were approved (proposed by SD and seconded by LB) and signed by CB.
5.  Treasurer’s Report
5.1 Annual Governance Statement. LB tabled the Annual Governance Statement. Section 1, the Annual Return. This was unanimously approved and signed by CB and WH.

5.2 Section 2 of the Statement, the Annual Accounts. LB reported that the annual expenditure for 2016/17 was £1073 compared to an income of £1020, the overspend being due to the cost of holding two village parties during the year. The reserve stood at £2023.57. The accounts which have been submitted to our internal auditor, Neville Burrell, were approved and signed by CB.

LB submitted the Notice of Date of Commencement of Period for the Exercise of Public Rights to examine the 2016/17 accounts and the Declaration of Status of Published Accounts to be posted on the Parish Notice Boards.

5.3 Current year. Since the last meeting, the annual precept of £915.05 had been paid in to our account and the balance of the account on 22/5/17 stood at £2938.62 (confirmed in the pass book by WH).

The PC approved payment of £215.25 for renewal of the parish insurance. LB pointed out that of the items listed on the parish asset register only the salt spreader is insured for ‘all risks’. It was agreed that the other items listed are of relatively low value and therefore not worth insuring.

It was agreed that, in the interests of economy, to discontinue our membership of the mapping service, Parish Online, and the Campaign for the Protection of Rural England, CPRE. LB would also check whether we needed to continue membership of the Wiltshire Association of Local Councils, WALC. She requested approval to spend £50 on a gift to our internal auditor in lieu of his fee. This was agreed.
6.  Neighbourhood Watch
WH reported that, apart from some routine warnings from Wiltshire Police, which he had passed on to residents, there was nothing particular to report.
7.  Tinkfield Recycling Centre.
CB and LB reported that they had noticed that considerable earthmoving activities had recently taken place at the Tinkfield site where a new bund had been built in the neighbouring field about 30 metres east of the new sorting shed, outside the boundary of the site. As this work and the eastward lean-to extension of the new sorting shed were outside the limits of the plans for which planning approval had been granted by WC on 4th July 2014, Mr. Dean Thomas, WC’s responsible planning officer, had requested Mr. Nigel Grist to submit a revised planning application for retroactive approval of the works not covered by the original application. So far, the PC has not received any notification that this has been done.

The PC is concerned that the development of the Tinkfield site is being extended towards the village into agricultural land without due planning consent. It was therefore decided that, the PC would seek a meeting with Mr. Grist to review the scope of the intended extension of the site, what measures he intends to take to reduce the mud on the main road and the status of the revised planning application.
8.  A342 verge maintenance
CB tabled a letter he had received on 11th May from Mr. John Ericson, Chairman of the Clock Inn Residents Association, complaining about the state of the footpath along A342 between the railway bridge and the entrance to the village. Mr. Ericson complained that the hedge and bank encroached into the footpath making it dangerous for pedestrians. Although WH had notified WC’s roads maintenance department on the My Wiltshire website, no action had been taken by WC to improve the footpath. CB said he would forward Mr. Ericson’s letter to Cllr. Whitehead to ask his help in getting the work scheduled.
9.  AOB.
9.1 Potholes in Stert Lane. WH noted ravelling of the macadam surface in the lane down to Barn Cottage and said he would request repairs to be carried out under the Parish Steward scheme.

9.2 Footpaths. LB reported she had contacted Linda Jennings from Urchfont about the overgrown footpath between Crookwood Mill Farm and Bridge Farm. She was informed that WC had said it would install stiles and clear the footpath this summer with the help of the Urchfont ROW group.
10.  Next Meeting
The next meeting will be the Annual General Meeting of Stert PC, and held on Monday 17th July at 7.30 pm in Stert House.

 

 

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Annual Governance Statement

To see Annual Governance Statements 2016/17, click governance 1: and governance 2

Village Events

Saturday 13th May 2017 from 7.30 am: Stert Country House Collectables and Car Boot Sale at Manor Farm in aid of Cancer Research UK.

Saturday 20th May 2017, 6 pm at St. James’ Church, Stert: Stertian Singers and Friends invite you to a programme of English Songs and Readings, “Oh, to be in England”.

Sunday 20th August 2017, from 6 pm, opposite St. James Church, Stert: JAZZ Barbecue, featuring the Roger Simmonds Quartet and Richard Heacock. Tickets £8 adults, £20 for families, include food and jazz. Licenced bar. Tickets available from Paul Scarffe tel: 01380 722523. Sponsored by Walter Rose & Son, proceeds in aid of the Church of St. James.

Saturday 14th October, 6 pm, St. James’ Church, Stert – the Music for Awhile quartet led by Maggie Faultless will play music by J.S.Bach and Sons. Tickets £15, in aid of St. James’s Church. For details click Stert Concert .

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PC Accounts 2015/16

PC accounts 2015:16

Minutes of Meeting of Stert PC on 24th and 26th April 2017

 

MINUTES OF MEETING OF STERT PARISH COUNCIL 
held in Stert House on 24th and 26th April 2017

Present:
Clive Boyes (CB), Chairman
Alick Edwards (AE), Dty Chairman
Sam Deacon (SD), Councillor
Lucy Barker (LB),  Councillor/Treasurer
William Howkins (WH), Councillor/Clerk

1.   Apologies for absence 
Chris Lawrence and Cllr Philip Whitehead (WC) sent their apologies.

2.  Declaration of Interest  
There were no declarations of interest.
3.  Claironailes Planning Application 17/02151/FUL.
Prior to the PC meeting, a site meeting took place at 6.30 pm. Present were: Ian James (joint applicant) and his son-in-law, Mike Lloyd, and George Lewis (architect); Clive Boyes, William Howkins, Lucy Barker and Sam Deacon from Stert PC; and John Clements, Steve Depoix and Elaine Meyrick as interested neighbours.

CB began by welcoming Mr James as a potential new resident to Stert and saying how pleased the whole village was to hear a single dwelling was proposed on the site.

Mr James informed that he had not yet purchased the plot; the plot’s vendor has imposed a deadline of the end of June for the deal to be completed, and this depended on planning permission being obtained by then. If the application was not approved, then Mr James would withdraw.

Letters of objection to the plans had been posted directly to WC by residents of adjacent properties, Hill House and Landor House, on the grounds that the new house would unduly impact their privacy. John Clements asked Mr Lewis if there had been any pre-planning consultations with the neighbours and Mr Lewis said no.

45 minutes of discussion ensued during which the PC raised the neighbours’ concerns and tried to explore possible revisions to the plans: moving the house east, making it single storey or a dormer design, or digging down into the slope to reduce the height. All were rejected by the Mr. James or Mr. Lewis due to cost or time constraints. Mr Depoix and Ms Meyrick expressed concern about the height of the garage. The architect said this could be lowered by 2-3 feet, and Mr Depoix and Ms Meyrick said that on this basis they could support the application.

LB said she really regretted the situation the PC had been put in with no room for compromise and how much easier it would have been if the plans had been discussed at an early stage with the owners of Hill House and Landor House. Mr Lewis agreed that in retrospect this would have been useful.

At 7.30 the meeting then adjourned to Stert House, but without Mr James, his son and Mr Lewis.
Also present at Stert House were Alick Edwards (parish councillor) and Stert residents Valerie Fairbank (mother of Mrs Ian James), Brian Phelps and David Stephenson.

CB gave a brief summary of the discussions at the site meeting. SD asked whether tree planting for screening would reduce the impact of the proposed house.

Mr Phelps and Mrs Fairbank both said the village should welcome the proposed house as the occupants would make a very positive contribution to the village and the house itself would enhance the village scape. The alternative would be a developer buying the site and applying to build several houses. Mr Stephenson said he felt the design was out of proportion to the site and the surrounding area. He felt the developer/multi dwelling threat was bringing unreasonable pressure to bear on the PC. WH read out a summary of the responses from Stert residents to the request for comments on the proposed house and garage where the majority welcomed a single dwelling on the site but were concerned about the size and height of the proposed house and it’s not being in keeping with the existing neighbouring houses.

WH also felt the PC had been put under undue pressure to approve the application as a fait accompli to prevent a developer from building a row of houses on the site and he would like time to consider all the views that had been expressed before coming to a decison. AE agreed with this. As it was also felt the PC needed time for further consultation with WC about planning policies, it was agreed to adjourn the meeting until 26th April.

The meeting reconvened on 26th April when Councillors CB, WH, LB, SD and AE were present as well as John Clements, Stert resident.

WH reported he had received a telephone call and email that morning from Mr James to say he was withdrawing the planning application due to the objections to the plans expressed at Monday’s meeting, but thanked the PC for its time spent on discussing it.

CB then reviewed the reasons for adjourning Monday’s meeting and outlined the information he had been given by Mr Morgan Jones, WC’s planning officer. The relevant policy is given in WC’s Core Strategy 2015-2026 and in HC25, adopted by Kennet Council and incorporated into WC’s planning policy in 2004.

CB confirmed that Stert is classified as “open countryside” and therefore, according to HC25, where permission to build a replacement building is sought:
The siting should be closely related to the existing footprint
The scale of the proposed building should not be significantly larger than the existing.
The impact of the proposed building on the wider landscape should be considered.

Since these restrictions would also apply to any proposed future development of the site, the PC saw no reason to recommend waiving HC25 for this application. SD mentioned some recent planning cases in Wiltshire where applications for multiple dwellings on a former single dwelling plot had been refused.

The meeting was then adjourned for Mr Clements (JC) to speak:

JC was concerned the PC had been too focused on the lack of prior consultation whereas it should have been focusing on the building plans themselves. In his view the PC should have been more prompt in considering the plans. In reply, he was told the PC had only learnt of the very tight time constraint on Monday night when the architect should have been more proactive in addressing PC’s concerns. WH said he had held site meetings with Mr. Moody and Mr. Lawrence early in April.

JC asked if the PC was confident it would always be able to stop future multi-dwelling developments at the site. CB replied that the research done by the PC in the last 2 days had given it very useful information which would enable the PC to put up very strong arguments against future over-development of the Claironailes site and a precedent for rejection where plans contravened the provisions of HC25.

The PC meeting then reconvened. It was unanimously agreed to object to Planning Application 17/02151/FUL due to non compliance with WC’s core strategy 2015 and the policy given in HC25.
4.  Minutes of previous meeting
There were two sets of Minutes to be approved: PC meeting of 12th December (proposed by AE and seconded by LB) signed by CB, and Special PC Meeting of 11th March 2017 (proposed by WH and seconded by LB) signed by AE.
Treasurer’s Report
Since the last meeting, interest of £2.27 has been received into the PC account. There has been a single item of expenditure, £202.50 to Clive Boyes for the Christmas party. The balance of the account on 31/3/17 stood at £2023.57 (confirmed by WH), which is therefore the reserve.

LB handed out a copy of the 2016/17 accounts which need to be sent to Neville Burrell, the internal auditor, for his approval.

CB confirmed that there has been no change to the village assets register.
5.  Budget
LB raised the subject of the annual budget. The PC’s income for 2017/18 will be £915, being the precept. The total expenditure for the year ending 31/3/17 was £1073 or, deducting the cost of the two village parties, it was £695. Assuming these expenses will be unchanged for the coming year, LB proposed a budget £700 for essential expenses and to cancel the summer party this year. The PC should review the accounts in the autumn before deciding a budget for the Christmas party. In future, the Treasurer’s Report on expenditure will state whether or not it is in line with the budget.

The next PC meeting must be held before June 5th to sign and approve governance and accounts, in order to meet the deadline for them to be submitted to the external auditor.
6.  Neighbourhood Watch
WH reported that apart from some routine warnings from Wiltshire Police, which he had passed on to residents, there was nothing particular to report. AE said there was a caravan parked up by the road above the Monument, but the police had been there.

7.  Tinkfield Recycling Centre.
WH had contacted Mr. Dean Thomas, the responsible planning officer at WC, to ask him to follow up on the retroactive planning application to be submitted by Tinkfield. He had been assured that this was being prepared and he should receive it in 2 to 3 weeks when we would receive due notification. WH promised to follow up on this before the next PC meeting.

SD said she had requested a copy of the operations permit for the site from the Environment Agency. CB noted that the mud on the road was still a problem and there had been no sign of the promised concreting of the internal site roads.
8.  A342 verge maintenance
WH said he had entered an application on 13/2/17 under the Parish Steward Scheme to have the verge and hedge maintained. CB thought this had been done as it was now possible to walk from Stert to Clock in on the footpath.
9.  Loss of View from Churchyard.
SD said she is planning to remove some of the leylandii on her property in the near future subject to planning permission which would help to improve the view from the churchyard. These would be replaced by indigenous tree sorts. An application from Mr. Tregoning would also be needed for removal of the single leylandii tree at Orchard Cottage.
10.  Salt spreader status.
WH and AE had taken the spreader out for a trial of its settings, but had yet to receive formal training by WC.
11.  AOB
LB asked AE what he proposed to do in the way of verge maintenance through the village. He suggested cutting the verges 5 – 6 times at the entrance to the village and 3 – 4 times through the village. The first cut would be done when the cow parsley had flowered. He confirmed he was willing to do this for £300, as in previous years.

12.  Next Meeting
The next meeting will be the Annual Meeting of Stert PC, held on Monday 22nd May at 7.30 pm in Stert House, being 14 days after the new council takes office on 8th May.

 

Parish Council members

Clive Boyes, Chairman, Stert House, tel: 723 761
Alick Edwards, Deputy Chairman, Alspool, tel: 725 178
Sam Deacon, Councillor, Spout Cottage, tel:739 222
Chris Lawrence, Councillor, Landor House, tel: 730 523
Lucy Barker, Councillor/Treasurer, Farlingaye, tel: 728 459
William Howkins, Councillor/Clerk, Chatsworth, tel: 729 638.

Best Kept Village Competition 2015

Brief Report: Stert

The village of Stert has been defined by its geology both in character and in name (meaning ridge or tail of land). Hence it is described as a “village of views” (Chandler, 2003) where the community benefits from an outstanding rural outlook to the tranquil Stert Valley and beyond. St James’ churchyard provides the best public place from which to admire the village’s elevated position. Stert could be described as comprising three zones; the main village lane (which includes the Stert Conservation Area), the Clock Inn Park and the outlying farms and former mills. Within the main village are several 17th century cottages, Manor Farm with its attractive duck pond and the charming St. James’ church. Notwithstanding the small population and its unconventional layout, the village’s green spaces, such as the churchyard and steep verges, are routinely maintained by volunteers and the local farmer. The church is beautifully kept by a team of residents. These and other activities can best exemplify the village’s community spirit, include:

Village Projects
The community researched and published in celebration of the millennium a book titled “Stert: The Hidden Village” describing the history of the village and its properties. A second book is in preparation, telling the story of several of Stert’s more colourful characters from yesteryear.
Some of the residents of Stert have established allotments in a privately owned field towards the eastern end of the parish. The allotments are now quite productive in their fourth year of growth.
A few years ago, the Parish secured ownership of its traditional red telephone box. It has been re-painted and residents have used it to create exhibitions for display, such as seasonal photographs. It also provides a drop off point where daily newspapers are delivered by the local newsagent.
The village has recently purchased a salt spreader to ensure the village’s steep lanes are kept free of ice and snow during the winter months. The spreader will be operated by snow wardens appointed by the Parish Council.

Village Activities
Traditionally, the community comes together twice a year; in the summer on Stert Day, which is well attended by both current and past residents, and at the Christmas Party. The summer party typically involves live music, open gardens, a raffle and refreshments and is held either at Manor Farm or Stert House. Though principally organised by the Parish Council, substantial help is given by many residents who contribute to the success of the day. Typically, Stert Day has raised several hundred pounds for local charities.

In 2014, several events were held in the village. A “Springtime Celebration” of classical music was held in the church on Easter Monday with a programme of words and music including a Bach cello suite played by Bryony Moody and the Stertian Singers giving a world premiere of a new piece by David Mitcham, Manor Cottage. The music was greatly enjoyed with the little church filled to capacity. In May, Stert hosted a Country House Car Boot Sale in aid of Cancer Research, UK. This event, organised with the help of the village’s team of volunteers, was held in the field above Manor Farm, and has become increasingly popular with the field filled to capacity. In July, another concert of baroque music was held in St. James’ Church to a packed audience.

Later in the summer, Stert residents donated their home-grown produce and baking to a street stall in The Brittox with all proceeds in aid of St James’ Church.
In December, the Stertian singers again went round the village carol singing and started with a Christmas gathering at the Clock Inn Park where mince pies and mulled wine were served.
New activities for 2015 include another concert by the Stertian Singers in St. James’ Church on 3rd May, the annual car boot sale on 17th May at Manor Farm in aid of Cancer Research, UK, and a summer party on 12th July which will be attended by the Riley Club and other vintage cars when there will be live jazz music and refreshments.

The outstanding natural and managed landscape of the Stert Valley certainly enhances villagers’ quality of life but the community also translates this special quality by taking pride in the maintenance of its private gardens and public spaces. The village’s annual events act as focal points for disparate and busy families to come together and re-engage with each other, by providing the musicians, caterers and gardeners from within what must be one of the smallest village communities in Wiltshire. The parish is highly protective of its rural environment and is proud to showcase its village activities and projects in the Best Kept Village competition.

Stert, 20th April 2015